Indian Hill Wahoos

Wahoo Parent Volunteer Roles 

Parent involvement is essential to a fun & safe atmosphere. We pride ourselves on well-run meets. 

Each family is required to work at least half of each meet in which their swimmer(s) participate. 

Volunteer assignments will be shared via email the night before each meet.

The following is a description of the various volunteer roles required to run a swim meet: 

• Clerk of Course (2-3): Organizes swimmers in a defined area according to their heat and lane in advance of an event and assists in getting them to the blocks for their race. 
• Boys/Girls Age Group Parent (20): Works with swimmers who are ages 8 and under and 9-10. Ensures swimmers are brought to clerk of course; stay with swimmers at clerk of course; line up swimmers behind the starting blocks and in correct order for relays. (Lineups provided by coaches) There are approximately 20 age group parents per meet with 10 working each half of the meet as follows:3 – organizers for 8 and under girls,3 – organizers for 8 and under boys, 2 – organizers for 9-10 girls, 2 – organizers for 9-10 boys. 
• Stroke/Turn Judge (4): Watch swimmers in 3-4 lanes to ensure athletes are swimming legal strokes and turns. Disqualify swimmers who do not swim legal strokes/turns. Requires attending a 1 hour training session before the first meet or prior certification as an USA Swimming or YMCA official. 
• Place Judges (4): Watch finishes and record the order in which each lane placed in the race. Place judge decisions are used when malfunctions in timing occur: two watch times more than 0.30 seconds apart, one watch time or illegible times.
• Timer (16- home meets, 12- away meets): Time swimmers in your lane and record time on the lane sheets. There are 2 timers per lane and you must pay close attention to the meet starter. If there is a malfunction in your stopwatch or the start of the race is missed, a back-up stopwatch can be requested from the Head Timer by raising your hand.
• Head Timer (2- home meets): Keep two back-up stop watches running in case one of the timers has a problem with their stopwatch. 
• Runner (2- home meets): Collect lane sheets from timers and place slips from the place judges and DQ slips from Officials after each race and deliver them to the ribbon table. Requires much walking. 
• Ribbons (2): Attach results stickers to swimmers’ ribbons and file them in the two team boxes. 
• Computer Table (2): One person prints all meet paperwork (lane sheets, heat sheets, age group parents sheets, place judge sheets and DQ slips) prior to meet start. During the meet, more than one person can enter times into the MeetMaestro software on team computer. Check against finish judge sheets to confirm the order of finish agrees with times. Enters DQs into the software. Keep a running tally of meet score. Exports results from MeetMaestro. 
• Announcer (1): Announces all pertinent information during the meet (home meets only).

Meet Events: We hope to email the heat sheets before the swim meets on Thursday evenings. However, if we are unable to, we will also have swimmers' events posted at the meet. Parents, please help your children write their events on their arm and please write their name on their shoulder. This will be very helpful for our age group volunteer parents!

• Event #, Heat #, Lane #, and event
  • Example: E101 H2 L3 25 free